Workspace tasks, approvals and verification

Every task in an active workspace has a status. Each hour the scheduler picks up tasks that are due, passes them through the approval and budget gates, and runs them. This article covers what the statuses mean, the approval inbox, the plan board and the verification badges. To set a workspace up, see Create a workspace.

#Task statuses

Weekly tasks (marked Weekly on the card) are rescheduled one week ahead after each run.

#Which tasks does each approval mode hold back?

• Ask for everything: every task goes to Awaiting approval first.
• Ask only for code and publishing: tasks that change the site or publish (code-fix PRs, Pixel/WordPress/Shopify rules, content generation and publishing, page expansion, schema, AI bot policy, GBP posts, E-E-A-T fixes) wait for approval, as does any task marked Needs approval. Crawls, measurements and syncs run automatically.
• Fully automatic: nothing waits; PRs still never touch the main branch.

Run now skips the schedule but not the approval gate. On a task that needs approval it sends the task to the approval inbox. To make a task that would normally run on its own wait for you, tick Needs approval in its edit dialog.

#The plan board

The workspace's Plan tab has two views:

• Calendar: one column per week. Drag a task to another week to change its date. The current week is highlighted.
• Kanban: tasks grouped by work area (Quick wins, Technical, Indexing, Content, Authority, AI visibility, Local).

Hover a card to reveal Run now, Add to plan (for proposals), I did it, Skip, Generate AI prompt, plus edit and delete. AI prompt for all above the board builds one prompt for every open task.

#The column ⋯ menu

The ⋯ (Column actions) menu on each column header acts on the open tasks in that column:

• AI prompt for the n tasks in this column
• Run n runnable tasks now: tasks that are not manual and not already queued.
• Mark n tasks as done manually
• Skip n tasks (asks for confirmation)

#The approval inbox

The Approvals tab gathers everything waiting on you in five sections: Awaiting approval, Your turn (manual), Re-analysis proposals, Waiting for budget and Failed. Tasks awaiting approval show a preview where possible (for example the issue code and repository, or the number of posts to be written). New approvals and manual tasks raise an in-app notification, and also email or Telegram depending on your notification settings.

#Verification badges

When you close a task tied to an audit issue by hand (I did it, or Mark as done in the AI answer review), SEOAsist checks on the next crawl whether the fix really held. The card shows one of these badges:

#The weekly cycle and report

Every Monday the weekly cycle runs for active workspaces:

1. The site is re-analysed.
2. New findings the workspace does not have yet are added as Proposed tasks (up to 8).
3. A weekly report is generated: done and pending tasks, metric changes versus the baseline, progress to goal and next week's plan.

Reports are listed in the Reports tab; Open report opens a shareable link. If recipient emails are set on the Reports page, the report is emailed too. To run the cycle without waiting, click Run weekly cycle now in the top right.

#The log

The Log tab is the autopilot timeline: what ran, what was approved, what failed. If a task did not behave as expected, look here first.